Kocheras Business Terms

Last updated: 1 August 2026 Provider: The Kilite SL, tax ID B66873118 (EU VAT number ESB66873118), registered at C/ Modolell 29B, 08021 Barcelona, Spain. Contact: hello@kocheras.app.

These terms apply to Kocheras Business, taken out by a company or by a sole trader acting in the course of their business. For household use there are the Kocheras Home terms, which are different: those carry the protection the law gives a consumer, and these do not, because here there is no consumer.

In short

Kocheras organises turns for your company's vehicles and records who used each one, when.
We own no vehicles, we do not rent, and we are not an insurer.
The fleet, its insurance and its servicing are the company's. We check none of it.
Your employees are your employees: their data is yours and we only process it on your instructions. That is in the data processing annex.
No lock-in. Cancel whenever you like; billing runs to the end of the paid period.

1. What you are buying

Kocheras Business is software as a service that lets a company:

Register its vehicles and the people who use them.
Share use in turns, with rules and approval if wanted.
Record mileage, expenses, incidents and servicing.
Allocate cost to cost centres and produce reports by person, vehicle and period.

Kocheras takes no part in the relationship between the company and its employees, nor between the company and its insurer, nor in any traffic penalty.

Whoever opens the account declares they have authority to bind the company. The tax details provided must be the registered ones: they are what goes on the invoice.

The account belongs to the company, not to the person who created it. Vehicles belong to the account: if whoever registered them leaves, the fleet stays with the company.

Within the account, the company assigns permissions to its people. Who can do what is the company's decision, and the company answers for it.

3. Price, invoice and renewal

Prices are those published at kocheras.app, taxes not included. Whichever tax applies is added at checkout based on where the company is registered; with a valid EU VAT number the invoice comes out with the reverse charge.
You pay per active vehicle. An archived vehicle is not charged.
Payment is in advance, monthly or yearly, by card through Stripe.
Adding a vehicle is charged straight away, only pro rata for the rest of the current period. Removing one is not refunded: the period is already paid for and is used in full, and the reduction applies at the next renewal, which bills whatever the account has at that moment.
There may be discount codes or promotions. They are entered when subscribing and the screen states what discount they apply and for how long before paying. A code does not change the list price and is never applied unless it is typed.
The invoice is issued in the company's name, with its tax details.
No lock-in and no minimum number of vehicles. On cancellation the service runs to the end of the period already paid and the unused part is not refunded.

If a payment fails

It is retried automatically several times over a few weeks. If it still goes unpaid, we may block access to the account after telling you. Before blocking, we close any bookings left open so that no vehicle stays marked as out indefinitely. Data is not deleted over an unpaid invoice.

4. Use of the service

The company undertakes to:

Use Kocheras for its own business and not resell or sublicense it.
Not use it to monitor its employees beyond what the law allows. Kocheras records the use of a vehicle, not a person's real-time location: there is no continuous tracking and there will not be.
Inform its employees that their data is processed in Kocheras, which is the company's obligation and not ours.
Keep the account details accurate.

We may suspend the service if we detect use that puts the system or other accounts' data at risk, or a serious breach of these terms. We say so, with the reason.

5. Insurance and liability

This is the most important part of this document.

Kocheras provides no insurance. Each vehicle's cover is solely whatever the company has taken out.

It is the company's responsibility to check with its insurer that the policy covers the people driving its vehicles, on the terms on which they drive them. Kocheras does not verify policies, does not check licences and blocks nobody for lacking one: the licence is declared by each person and it is on them.

Kocheras is not liable for material or personal damage arising from the use of a vehicle managed through the service, nor for traffic penalties, nor tolls, nor for decisions the company takes on the strength of information from the service.

Cap on liability

Save for wilful misconduct or gross negligence, and without prejudice to anything the law declares non-waivable, our total liability to the company for any claim arising from the service is capped at the amount invoiced in the twelve months preceding the event.

We are not liable for loss of profit, loss of business or indirect damage.

6. Availability

We make reasonable efforts to keep the service available, but we do not commit to an uptime percentage and give no compensation for interruptions. If we ever offer a service level agreement it will be a separate document and separately priced.

We may take the service down for maintenance. Where that is foreseeable and material, we say so in advance.

7. Your employees' data

In Kocheras Business, the company is the controller of its employees' data and The Kilite SL is the processor. The terms of that processing — what we do with the data, what we do not, who we share it with and what happens when it ends — are in the Business privacy policy, whose data processing annex forms part of this contract and is accepted on sign-up.

8. Tax on private use

Kocheras records who had each vehicle and when. That information can help or hurt depending on the case: in Spain, what is taxed as a benefit in kind is the availability of the vehicle for private use, not actual use.

Kocheras gives no tax advice. How what the service records is declared is a matter for the company and its adviser.

9. Ownership and account data

The software is ours. The data the company enters is theirs: it can be exported at any time as CSV from within the application.

When the contract ends, the company has 30 days to export what it wants. After that it is deleted, save for what we must keep under a legal obligation — invoicing, mainly.

10. Changes

We may amend these terms. Where the change is material we give 30 days' notice to the account email; if it is not accepted, the contract can be cancelled at no cost before it takes effect.

11. Governing law

Spanish law applies. For any dispute, and as no consumer is involved, the parties submit to the Courts of Barcelona, expressly waiving any other jurisdiction.